References tab


The References tab is mainly used by students, researchers and anyone working on a document requiring formal references. The ribbon is divided into sections for Table of Contents, Footnotes, Research, Citations & Bibliography, Captions, Index, and Table of Authorities.


A Table of Contents can be generated automatically from a menu of styles based on predetermined heading styles down to about three levels. The headings in a document must first be created under your preferred styles of Heading 1, 2, and 3. These will then be visible in their levels in the Navigation Pane on the left side of the document. You need to reserve a page near the start of the document to create the TOC, which will include all the chapter headings, and subheadings (if you have allocated a Heading 2 or 3 style to them) and page numbers. Click on Update Table whenever you have changed the document and need headings and page numbers updated.  If your headings are not in the style required, highlight the relevant one and use the Add Text menu to choose the level of heading required.


The Insert Footnote command will place a Footnote at the end of the page linked to the insertion point in the text. It automatically numbers the footnote with a superscript number in the text and a number at the bottom of the page. You must then add the relevant text to explain something about the text you have indicated. You can have several footnotes on the same page and throughout the document. These will automatically number each one in sequence – 1, 2, 3, etc.

Insert Endnote is like Insert Footnote but instead of placing the reference at the end of the page, it will insert it at the end of the document.

The Next Footnote menu helps you to navigate between footnotes and endnotes that you have inserted in your document. It will take you to the text points throughout the document relating to each footnote/endnote.

The Show Notes is only accessible if you have footnotes/endnotes in the document, and toggles (swaps) between the text reference and footnote/endnote.


The Research section is in two parts – Smart Lookup and Researcher. The Smart Lookup will look up any highlighted text for information on the internet. Therefore, instead of opening your web browser (Chrome, Firefox, Edge etc.) to Google for information on something, you can use the Smart Lookup to take you directly to the information. Results appear in a pane on the right side of your document. The Researcher command is like Smart Lookup but gives you a pane on the right with a search window for you to type in anything you wish to research that is related to the document you are working on.


This section is of more interest to students who require citations and a bibliography. Briefly, students can credit a source of information by citing a book, article or another source. They can also Manage Sources cited, apply an institutional style and choose a Bibliography style.


Insert Caption gives you the option to place a label above or below a picture, table, or graph in preset styles with the choice of numbering. Once you have captioned several pictures, tables, and/or graphs, you can Insert Table of Figures for a quick reference list of captioned objects.

The Cross-Reference command digitally links specific places in your document such as headings, tables, bookmarks etc.

If you don’t like the caption font and style, you can format the caption style from the Styles section under the Home Tab. Simply right click on the Captions style (last style shown) and select Modify from the menu choices.


The Index section allows you to index key words that you have marked throughout the document. First, you must use the Mark Entry command on each word you want included in the index. Once all the entries are marked, you can click on Insert Index to create a complete index at the point where you currently have placed your cursor. As in the Table of Contents, you can use the Update Index command whenever you need to add more marked words or change anything that affects the page numbering.


The final section under References is the Table of Authorities, which refers to legal authorities that you have cited in your document. Like Index entries, each citation must be marked first with the Mark Citation command before using the Insert Table of Authorities command.